March 18, 2020 – Due to health and safety concerns relating to the COVID-19 outbreak, the Clerk-Recorder’s Office will remain in operation but will suspend in person/counter services starting on Thursday, March 19, 2020 until further notice. Most services can be accessed via US mail or via e-Recording; Marriage Licenses and Ceremonies are suspended.

Recording services: The Clerk-Recorder’s Office records a wide array of documents, including but not limited to deeds and liens. We accept documents by US mail and electronically via pre-approved title companies.

Requesting Recorded Documents: Searching our index for a recorded document dating back to 1987 is easy and can be found at this link: We accept requests via phone, email, or fax. For service by the next business day, please make all requests before 1:00 pm.

Vital Records: Birth, marriage, and death certificates are vital records. We accept requests by US mail, email, and fax. Please note that your request must be notarized for our office to complete your request. More about vital records can be found at this link:

Marriage Licenses and Ceremonies: Suspended until further notice.

Fictitious Business Names: For those who operate a business, we accept requests to establish or renew a Fictitious Business Name via US mail. More about Fictitious Businesses can be found at this link:

Fees: All our services require a fee—we accept cash, credit, and personal checks. A schedule of fees can be found at this link:

The Clerk-Recorder’s Office is also the Office of the Registrar of Voters, which will continue its election canvass until its expected completion on Friday, March 20, 2020. Elections staff are also suspending counter service beginning on March 19 and will have minimal staff available to respond to the public’s questions and requests received via phone, email, fax, and US mail.

To register to vote, we strongly encourage citizens to use California’s online voter registration portal, which is found at this link:

To check the status of your voter registration, please refer to this link:

For a certified copy of your voter registration card, please mail a written request and enclose a check for $1.50 to the Clerk-Recorder’s Office.

For any other inquiries, please refer to the following contact information:

Physical Address

Nevada County Clerk-Recorder

950 Maidu Avenue, Suite 210

Nevada City, CA 95959

For Recording Services

Phone: 530-265-1221

Fax: 530-265-9842



For Elections Services

Phone: 530-265-1298

Fax: 530-265-9829



Our Hours are 8:00 am to 5:00 pm Monday through Friday, excluding Holidays. There will be limited staffing. Our office door will be locked until further notice.

Stay safe out there, and we look forward to continuing serving Nevada County.